Solution:
Below find information about the closure of your email address and OIT accounts when you leave the University.

• Undergraduate Students
• Graduate Students
• Staff Members
• Faculty Members
• Deceased Employees
• Digital Suitcase
• Detailed account closure information by category (.pdf)

For Undergraduate Students

Your OIT account (including your Princeton Gmail, Google Apps and web pages) is kept active for a 65 day transition period immediately following graduation, giving new graduates time to arrange for alternative storage locations of files at graduate school or places of employment. Students are always sent email notification prior to termination of their accounts.

Please use this time to download your files and email for backup and archival purposes, using the instructions at: www.princeton.edu/MovingOn. You are responsible for making copies of any of your files on OIT-administered systems (including email files) which you want to have after your undergraduate netID terminates.

Forwarding of students' @princeton.edu email normally continues for one year after graduation. Log in to Forward my @princeton email to forward your email. Follow the instructions and be sure you supply a valid forwarding email address such as yourNetID@alumni.princeton.edu. After one year, your email forwarding for @princeton.edu will be terminated; but you will still retain your @alumni.princeton.edu address via TigerNet services indefinitely.

For Graduate Students

Normal termination for a PhD candidate will be either five years from the date of the general exams (whenever that occurs) or after a 65 day transition period following graduation -- whichever comes first. The Master's graduates' accounts are kept active until a 65 day transition period immediately following graduation expires. Master's candidates who complete the degree, but move into a Princeton PhD program, will retain the account privileges through graduation as a PhD or for five years following completion of the Master's degree, whichever occurs sooner.

The Association of Princeton Graduate Alumni (APGA) encourages all degree recipients to register for complimentary email accounts through Princeton's TigerNet service. Information is available at TigerNet web site. Maintaining a mailbox at Princeton ensures that you will always have a permanent address throughout changes in your career. After one year, your email forwarding for @princeton.edu will be terminated; but you will still retain your @alumni.princeton.edu address via TigerNet services indefinitely. In addition, you will have ready access to all the resources of the alumni network and association programs. Contact apga@princeton.edu for information about activities.

OIT offers a free service of forwarding the messages sent to your current email account for a period of one year following your graduation. (This is true even for forwarding to a TigerNet alumni address.) When you want to request forwarding from your @princeton.edu account to another email address or to your alumni address log in to Forward my @princeton email to forward your email. Follow the instructions and be sure you supply a valid forwarding email address such as yourNetID@alumni.princeton.edu.

Please use the transition period to download your files and email for backup and archival purposes, using the Digital Suitcase.You are responsible for making copies of any of your files on OIT-administered systems (including email files) which you want to have after your undergraduate netID terminates.

Notification: Graduate students will be notified in advance of the termination. Those graduate students with codes of Terminate (T), Withdrawal (W), Suspension (S), and Expulsion (X) will not enjoy extended benefits. Leave of absence students are "expected to return," so computer account privileges will remain for 730 days unless there is an action to terminate degree candidacy and status. If you have special needs regarding account termination, please contact your department head or advisor, who will gain approval from Dean Redman in the Graduate School Office.

For Staff Members

Resignation
Once a staff member terminates employment from the University on good terms, there will be a 28 day transition period before the account is closed. The department manager and the departing staff member will be notified of the impending closure of the account.

OIT offers a service of forwarding the messages sent to the former staff member's email address for a period of up to one year. Log in to Forward my @princeton email to forward your email. Forwarding of email begins as soon as the form is submitted, and you may use the same self-service tool to make any changes in the future as necessary. Before the 28 day grace transition has expired, the staff member may make copies of any personal files (including personal email files) on OIT-administered systems with the Digital Suitcase. If you need help, contact the OIT Help Desk (8-4357).

For casual and short term professional staff, there is a 1 day transition period and no email forwarding is provided.

Retirement
Once a staff member retires from the University on good terms, there is a 28 day transition period before the account is closed. At least one week prior to closure, the department contact and the departing staff member will be notified of the impending closure of the account. Retirees will retain the ability to log in to HR Self Service to update personal data but will not have access to other University systems.

OIT offers retirees an ongoing service of email forwarding sent to their Princeton email address. To set up forwarding from your @princeton.edu address to another email address, log in to Forward my @princeton email to forward your email. Forwarding of email begins as soon as the form is submitted, and you may use the same self-service tool to make any changes in the future as necessary.

Before the 28 day transition period has expired, the retiree may make copies of any personal files (including personal email files) on OIT-administered systems with the Digital Suitcase. If you need help, contact the OIT Help Desk (8-4357).

For Faculty Members

Emeritus Faculty
Faculty granted emeritus status will automatically retain their University computing privileges. In particular, there will be no change to their existing netID@princeton.edu email address upon reaching emeritus status.

Resignation
For faculty terminating employment at the University under other circumstances, the department contact and the departing faculty member will be notified of the impending closure of the account.

There is a 185 day transition period before the account is closed. OIT offers a service of forwarding the messages sent to the former faculty member's email address for a period of up to one year. To set up forwarding from your @princeton.edu address to another email address, please log in to Forward my @princeton email. Forwarding of email begins as soon as the form is submitted, and you may use the same self-service tool to make any changes in the future as necessary.

Before the 185 day transition period has expired, the faculty member may make copies of any personal files (including personal email files) on OIT-administered systems with the Digital Suitcase. If you need help, contact the OIT Help Desk (8-4357).

Deceased Employees

In the case of a deceased employee or emeritus, please have the appropriate departmental authority contact the OIT Person Office at: persnofc@princeton.edu. If the department wishes the decedent's account to continue active for a time following the death, please also have the appropriate authority contact the OIT Person Office. OIT can keep the account active for 60 days in the case of a deceased DOF employee; all others 28 days.