Synopsis:
When will my OIT accounts be closed and what happens to my e-mail address?

Solution:
Information about your e-mail address and OIT accounts when you leave the University

• Undergraduate students
• Graduate students
• Staff members
• Faculty members
• How to download e-mail and files from OIT servers to your local computer
• Retiree accounts for faculty and staff
• Deceased Employees

For Undergraduate Students
Your OIT account (including your web pages) is kept active until a date on or about October 1 immediately following graduation; giving new graduates time to arrange for alternative storage locations of files at graduate school or places of employment. Students are always sent e-mail notification prior to termination of their accounts.

Please utilize this time to download your files and e-mail for backup and archival purposes, using the Digital Student Suitcase.You are responsible for making copies of any of your files on OIT-administered systems (including e-mail files) which you want to have after your undergraduate netID terminates.

Delivery of students' @princeton.edu e-mail normally continues for one year after graduation. use the Where is My Mail Going? page to forward your e-mail. Follow the instructions and be sure you supply a valid forwarding e-mail address such as netID@alumni.princeton.edu. After one year, your e-mail forwarding for @princeton.edu will be terminated; but you will still retain your @alumni.princeton.edu address via TigerNet services indefinitely.

For Graduate Students
Normal termination for a PhD candidate will be either five years from the date of the general exams (whenever that occurs) or until a date on or about October 1 immediately following graduation -- whichever comes first. The Master's graduates' accounts are kept active until a date on or about October 1 immediately following graduation. Master's candidates who complete the degree, but move into a Princeton PhD program, will retain the account privileges through graduation as a PhD or for five years following completion of the Master's degree, whichever occurs sooner. If an unenrolled graduate student is employed by the University, the account will automatically be continued.

The Association of Princeton Graduate Alumni (APGA) encourages all degree recipients to register for complimentary e-mail accounts through Princeton's TigerNet service. Information is available at TigerNet web site. Maintaining a mailbox at Princeton ensures that you will always have a permanent address throughout changes in your career. In addition, you will have ready access to all the resources of the alumni network and association programs. Contact apga@princeton.edu for information about activities.

OIT offers a free service of forwarding the messages sent to your current e-mail account for a period of one year following your graduation. (This is true even for forwarding to a TigerNet alumni address.) When you want to request forwarding from your @princeton.edu account to another e-mail address or to your alumni address, use the Where is My Mail Going? page to forward your e-mail. Follow the instructions and be sure you supply a valid forwarding e-mail address such as netID@alumni.princeton.edu.

Please utilize this time to download your files and e-mail for backup and archival purposes, using the Digital Student Suitcase.You are responsible for making copies of any of your files on OIT-administered systems (including e-mail files) which you want to have after your undergraduate netID terminates.

Notification: Graduate students will be notifed in advance of the intended termination, with options and alternatives presented. Those graduate students with codes of Terminate (T), Withdrawal (W), Suspension (S), and Expulsion (X) will not enjoy extended benefits, but may be granted a maximum of one month's grace to close things out. Leaves of absence can be one term to two years. The individual is "expected to return," so computer account privileges will remain unless there is an action to terminate degree candidacy and status. If you have special needs regarding account termination, please contact Dean Redman in the Graduate School Office.

For Staff Members
Once a staff member has left the University, the department contact and the departing staff member will be notified of the impending closure of the account. There will be a four-week grace period before the account is closed. If the department makes a request for an extension before the end of the period, using the DCU Computer Account Registration form, an additional four weeks will be granted. This process can be iterated upon if the department requires additional extensions for an account closing. By default, the department contact mentioned above will be the department manager.

OIT offers a free service of forwarding the messages sent to your current e-mail account for a period of one year. When you want to request forwarding from your @princeton.edu account to another e-mail address, use the Where is My Mail Going? page to forward your e-mail. Follow the instructions and be sure you supply a valid forwarding e-mail address such as netID@alumni.princeton.edu.

Lastly, you must make copies of any of the files you want to have after your account is terminated that are currently on OIT-administered systems (including e-mail files.) If you need help with the message-forwarding service, making copies of your files or sending the files to yourself elsewhere, contact the Help Desk (helpdesk@princeton.edu or telephone 8-HELP).

Retirees may also submit a request to retain computer privileges.

For Faculty Members
Faculty granted emeritus status will automatically retain their University computing privileges. In particular, there will be no change to their existing netid@princeton.edu e-mail address upon reaching emeritus status.

For faculty terminating employment at the University under other circumstances, the department contact and the departing faculty member will be notified of the impending closure of the account. There will be a four-week grace period before the account is closed. If the department makes a request before the end of the period, using the DCU Computer Account Registration form, an additional four weeks will be granted. This process can be iterated upon if the department requires additional extensions for an account closing. By default, the department contact mentioned above will be the department manager.

OIT offers a free service of forwarding the messages sent to your current e-mail account for a period of one year. When you want to request forwarding from your @princeton.edu account to another e-mail address, use the Where is My Mail Going? page to forward your e-mail. Follow the instructions and be sure you supply a valid forwarding e-mail address such as netID@alumni.princeton.edu.

Lastly, you are responsible for making copies of any of your files on OIT-administered systems (including e-mail files) which you want to have after your undergraduate netID terminates. Please see: How to download e-mail and files from OIT servers to your local computer.

Retirees may also submit a request to retain computer privileges.

Deceased Employees
In the event of a deceased employee or emeritus, please have the appropriate departmental authority contact the OIT Help Desk, who will submit an OPM ticket to the ACCTS - Incoming queue regarding the matter. If the department wishes the decedent's account to continue active for a time following the death, please also have the appropriate authority contact the Help Desk, who will submit an OPM ticket on their behalf. OIT can keep the account active for the time indicated.