From the KnowledgeBase

Title:
Accounts: When will my OIT accounts close and my e-mail address be removed?
Synopsis:
When will my OIT accounts be closed and what happens to my email address?


Solution:
Below find information about the closure of your email address and OIT accounts when you leave the University.


For Undergraduate Students

Your OIT account (including your Princeton Gmail, Google Apps and web pages) is kept active for a 65 day transition period immediately following graduation, giving new graduates time to arrange for alternative storage locations of files at graduate school or places of employment. Students are always sent email notification prior to termination of their accounts.

Please use this time to download your files and email for backup and archival purposes, using the instructions at: www.princeton.edu/MovingOn. You are responsible for making copies of any of your files on OIT-administered systems (including email files) which you want to have after your undergraduate netID terminates.

Forwarding of students' @princeton.edu email normally continues for one year after graduation. Log in to Forward my @princeton email to forward your email. Follow the instructions and be sure you supply a valid forwarding email address such as yourNetID@alumni.princeton.edu. After one year, your email forwarding for @princeton.edu will be terminated; but you will still retain your @alumni.princeton.edu address via TigerNet services indefinitely.


For Graduate Students

Computer account closure times for graduate students will be 65 days after graduation or 365 days (1 year) after entering ETDCC status. Graduate students that terminate or withdraw will have 30 days before account closure, while expelled or suspended students will lose account access immediately. Students on a leave of absence are expected to return, so computer account privileges will remain in place for 730 days (2 years) from the start of that status. The time frames mentioned remain in place unless the student is moved into another status, at which point the corresponding rules will take precedence.

Graduate students will be notified in advance of the termination 28 days and 14 days in advance of losing the account.

For Ph.D. students who have not defended a dissertation and are more than one year in ETDCC status, the Graduate School must approve any extensions of computer account privileges beyond those listed above. An FPO date must be provided for an extension of privileges. If you have concerns regarding account closures, please contact your department head or adviser, who will discuss your concern with the Graduate School. Students who have successfully completed the FPO, are more than one year in ETDCC status and have not yet had their degree conferred, but have a need to retain their computer privileges should contact their academic department or adviser to request and approve an extension.

The Association of Princeton Graduate Alumni (APGA) encourages all degree recipients to register for complimentary email accounts through Princeton's TigerNet service. Information is available at TigerNet website. Maintaining a mailbox at Princeton ensures that you will always have a permanent address throughout changes in your career. After one year, your email forwarding for @princeton.edu will be terminated; but you will still retain your @alumni.princeton.edu address via TigerNet services indefinitely. In addition, you will have ready access to all the resources of the alumni network and association programs. Contact apga@princeton.edu for information about activities.

OIT offers a free service of forwarding the messages sent to your current email account for a period of one year following your graduation. (This is true even for forwarding to a TigerNet alumni address.) When you want to forward your @princeton.edu account to another email address or to your alumni address, log in to Forward my @princeton email. Follow the instructions and be sure you supply a valid forwarding email address such as yourNetID@alumni.princeton.edu.

Please use the transition period to download your files and email for backup and archival purposes, using the Digital Suitcase. You are responsible for making copies of any of your files on OIT-administered systems (including email files) that you want to keep after your netID terminates.


For Staff Members

Resignation
Once a staff member terminates employment from the University on good terms, there will be a 28 day transition period before the account is closed. The department manager and the departing staff member will be notified of the impending closure of the account.

OIT offers a service of forwarding the messages sent to the former staff member's email address for a period of up to one year. Log in to Forward my @princeton email to forward your email. Forwarding of email begins as soon as the form is submitted, and you may use the same self-service tool to make any changes in the future as necessary. Before the 28 day grace transition has expired, the staff member may make copies of any personal files (including personal email files) on OIT-administered systems with the Digital Suitcase. If you need help, contact the OIT Help Desk (8-4357).

For casual and short term professional staff, there is a 1 day transition period and no email forwarding is provided.

Retirement
Once a staff member retires from the University on good terms, there is a 28 day transition period before the account is closed. At least one week prior to closure, the department contact and the departing staff member will be notified of the impending closure of the account. Retirees will retain the ability to log in to HR Self Service to update personal data but will not have access to other University systems.

OIT offers retirees an ongoing service of email forwarding sent to their Princeton email address. To set up forwarding from your @princeton.edu address to another email address, log in to Forward my @princeton email to forward your email. Forwarding of email begins as soon as the form is submitted, and you may use the same self-service tool to make any changes in the future as necessary.

Before the 28 day transition period has expired, the retiree may make copies of any personal files (including personal email files) on OIT-administered systems with the Digital Suitcase. If you need help, contact the OIT Help Desk (8-4357).



For Faculty Members

Emeritus Faculty
Faculty granted emeritus status will automatically retain their University computing privileges. In particular, there will be no change to their existing netID@princeton.edu email address upon reaching emeritus status.

Resignation
For faculty terminating employment at the University under other circumstances, the department contact and the departing faculty member will be notified of the impending closure of the account.

There is a 185 day transition period before the account is closed. OIT offers a service of forwarding the messages sent to the former faculty member's email address for a period of up to one year. To set up forwarding from your @princeton.edu address to another email address, please log in to Forward my @princeton email. Forwarding of email begins as soon as the form is submitted, and you may use the same self-service tool to make any changes in the future as necessary.

Before the 185 day transition period has expired, the faculty member may make copies of any personal files (including personal email files) on OIT-administered systems with the Digital Suitcase. If you need help, contact the OIT Help Desk (8-4357).


Deceased Employees

In the case of a deceased employee or emeritus, please have the appropriate departmental authority contact the OIT Person Office at: persnofc@princeton.edu. If the department wishes the decedent's account to continue active for a time following the death, please also have the appropriate authority contact the OIT Person Office. OIT can keep the account active for 60 days in the case of a deceased DOF employee; all others 28 days.


Last Updated:
April 2, 2014

Solution ID:
5855