From the KnowledgeBase
List Owners: Frequently Asked Questions Regarding List Administration
How do I access my list(s) on LISTSERV?
The LISTSERV system is accessible through the web at www.princeton.edu/lists.
To access LISTSERV, you first need to have a LISTSERV password set. This password is unique to LISTSERV; go to the Registering your LISTSERV Password page to set or change your LISTSERV password.
How do I add or remove subscribers for my LISTSERV list?
Follow the instructions on www.princeton.edu/lists for list owners. Then, click on List Management at the top and select Subscriber Management. To remove a subscriber or change the subscriber's options, enter the subscriber's email address in the Examine or Delete Subscription box and select Search. Make the desired changes and select Update to update to save the settings or Delete to remove the subscriber from the list. See this solution for information on subscriber options.
To add a subscriber, enter the subscriber's email address (and optionally
the subscriber's name) in the Add New Subscriber box and click on
Add. To enter a subscriber's name in addition to the email address,
enter something of the form John Doe
How do I add a large number of subscribers from a spreadsheet of desired subscibers?
1. First, you will need to get the listing of subscribers into the proper format. The input file must be a plain text file, *.txt, (not a word processor document or spreadsheet) and must contain one e-mail address per line, optionally followed by a space (or TAB) and the subscriber's name. If your list of subscribers is in an Excel spreadsheet or Word document, you will need to save it to the proper format before bulk processing to the LISTSERV list. Note the text file cannot contain any extraneous data, just email address and (optional) name.
2. Go to www.princeton.edu/lists, click the link for List Owner Dashboard. Login to LISTSERV - using the email address of the account that is an Owner of the list(s) you want to use.
3. From List Management on the toolbar, select Subscriber Management. If you have several lists on LISTSERV that you are an Owner of, first select the list from the drop down box and ensure that you are adding subscribers to the desired list. Click on the Bulk Operations tab for the list (Bulk Operations allows you to add or delete large numbers of subscribers from a text file). In the Function area, select the appropriate radio button. In the Input File box, browse or type in the path to the text file (created from step 1) containing the desired subscribers.
4. Before clicking the Import button on the Bulk Operations page, it is helpful to know how many subscribers there are in your text file because once you click the Import button, LISTSERV will display a confirming message indicating how may subscribers have been successfully added and if there were any errors with the Import. When you are ready, click the Import button to add the subscribers. Verify that the proper number of subscribers have been added.
How do I add or change a List Owner for my LISTSERV list(s)?
To add or change a List Owner for a list you own, you will first need to login to the LISTSERV interface as described above. Select List Management from the menu at the top, then select List Configuration and then List Configuration Tasks. If you own more than one list, select the list you want to modify from the drop-down menu. You may then add list owners' email addresses in the Owner= box. To remove a List Owner, delete the owner's address from the box.
When you are finished, click the Submit button to save and submit the changes to the list header.
Note that when the Configuration-Owner= keyword is set in the list header, only the List Owners whose addresses are defined to this keyword have the authority to edit the List Header information (including the List Owners). List Owners whose addresses do not appear in this keyword list may perform all other list maintenance duties, including adding and deleting subscribers or modifying their subscription options.
How do I limit my list's subscribers to members of the Princeton
Select List Management from the menu at the top, then List Configuration and then List Configuration Tasks. If you own more than one list, select the list you want to modify from the drop-down menu. Then, select the Security tab. Scroll down to the Confidential section and, from the drop-down menu, select Service. Then, in the Service section, type Princeton.EDU. This will limit subscribers to people who have @princeton.edu email addresses.
Can list header access be restricted to a single List Owner?
When set, the optional keyword, Configuration-Owner=, restricts who is authorized to modify the list header. Only LISTSERV Administrators have the authority to add this keyword to the list header. However, when the list is configured to include the Configuration-Owner keyword, other List Owners will still be able to manage subscriptions as usual while a single specified List Owner will have access to the full list header configuration.
The Configuration-Owner option will be available to new List Owners on the list request form. Owners of existing lists may request the LISTSERV Administrator add this optional keyword added to their list by sending an e-mail message to listhelp@Princeton.edu.
How do I access the archives for my list?
The list archive consists of all of the notebook logs for your list. To access the archives, go to www.princeton.edu/lists and follow the link for List Owners. You will see the lists you own. Click a list's name to browse that list's archives.
Please note that as a List Owner, the archives provide a valuable tool for list management. Access to the archives provides a List Owner with ready verification that a posting was successful. The archives also provide back-up storage of all postings to the list so List Owners need not re-create repetitive postings. Finally, List Owners need not clutter up a personal e-mail storage location with list postings since the Listserv archives provide that service.
What are sub-lists and super-lists and how can I use them to make posting
to my list(s) easier?
A sub-list is a subset of a larger list called a super-list.
That is, a super-list is a "container" list that includes all the subscribers in a predefined set of sub-lists. A super-list becomes a super-list with the addition of the Sub-lists= keyword. The value of the keyword is a comma separated list of all the sub-lists. For example: Sub-lists= Testlist1, Testlist2 may be added to the list header of the super-list named Test to sub-list mailing lists named Testlist1 andTestlist2.
The only difference between a normal list and a super-list is what happens when you post to it. With the super-list, the membership of all the sub-lists is added (recursively) and duplicates are suppressed. Other than that, the super-list is a normal list with its own archives, access control, etc.
List Owners are now able to set the "Sub-Lists=" keyword for the mailing lists they own, with the restriction that they can only set it to other mailing lists they own. This means that a list owner can set "Sub-Lists= Testlist1, Testlist2" only if the list owner setting the keyword is also a list owner for the Testlist1 and Testlist2 mailing lists. To set the Sub-Lists= keyword, select List Management from the menu at the top and then the List Configuration item. Now, select [List Configuration Wizard] from below the list you want to modify and then select the Distribution tab. Scroll down to the Sub-Lists= section and you will be able to add the sublists.