Synopsis:
Configuration settings for IMAP e-mail for Microsoft Outlook 2007

Solution:
For general information about supported e-mail clients at Princeton University, please see Configuration settings for Princeton recommended e-mail applications. There you will find a complete list of OIT-supported e-mail programs. To determine if you have an IMAP or an Exchange e-mail account, please call the OIT Help Desk. Note that all students have IMAP e-mail and should use the instructions below.

• How to configure your Outlook e-mail settings
• How to configure Outlook to search for Princeton e-mail addresses
• How to Start Outlook showing IMAP Inbox instead of Outlook Today

Office 2007 Upgrade
If you are upgrading from Outlook 2003 to Office 2007, the software will automatically import your e-mail settings. If your e-mail program does not perform successfully, use the instructions below to check your settings.

Office 2007 E-mail Configuration Wizard
If you have not opened Outlook previously and this is not an upgrade from Outlook 2003, you will be presented with an e-mail configuration wizard when first opening Outlook 2007. Note that the windows may appear differently than shown here as Windows 2000 and Windows Vista are slightly different.

• In the New Profile window, you can label your account as you wish. Princeton IMAP is one suggestion.
• In the Auto Account Setup window, enter your Full Name and e-mail address in the appropriate fields.
• Check the box enabling Manually configure server settings or additional server types.
• Click Next and then continue with Step 3 below.

Configure IMAP e-mail account settings
1. To alter or confirm your IMAP e-mail settings, click on the Tools menu and select Account Settings...

2. Double-click the e-mail account you wish to change, configure, or confirm. The e-mail account may be called Default Outlook Profile if it is a new profile, or it may be called Princeton IMAP, or it may be called your full name. If there is no account listed, click on the New button to create your profile. You will be taken to the Auto Account window as described above in the E-mail Configuration Wizard section.

3. In the dialog box that appears, click Next, check the box that says Manually configure sever settings or additional server types, click Next again, choose Internet e-mail in the next dialog box, and then click Next.

Enter Internet E-mail Settings as indicated in the graphic below.
Incoming mail server: imap.princeton.edu
Outgoing mail server (SMTP): smtp.princeton.edu
Click the More Settings... button

4. On the General tab, enter a Mail Account name that will be useful for you in the future. Princeton IMAP is one suggestion. You may fill in the Organization: field with Princeton University if you wish. It is not necessary to fill in the Reply E-mail: field.

5. Select the Outgoing Server tab and check the box for My outgoing server (SMTP) requires authentication. Verify that the Use same settings as my incoming mail server radio button is checked.

6. Select the Advanced tab. For the incoming (IMAP) server, make sure that SSL is selected from the pulldown menu next to Use the following type of encrypted connection: and that TLS is selected under Outgoing server (SMTP) next to Use the following type of encrypted connections. The ports will automatically populate with the correct 993 and 25 settings. Click the OK button.

7. Click Test Account Settings. An automatic test message is sent to your account. A Test Account Settings window appears to indicate that all tests were completed successfully. Click Close to continue.

8. You will be prompted to restart Outlook if you have made changes to your e-mail profile.

Configure Outlook to search for Princeton e-mail addresses in LDAP

• Launch Outlook
• From the Tools menu, choose Account Settings. Click the Address Books tab and click New.
• Choose Internet Directory Service (LDAP) and click Next.
• Enter Server Name: ldap.princeton.edu
• Click the More Settings button and click OK to Add E-mail Account warning
• On the Connection tab, enter Princeton University in the display name as it appears in the Address Book
• Select the Search tab. Click Custom and fill in the Search Base with the following string: o=Princeton University,c=US Note that when entering the Search Base, only put a space between the words Princeton and University.
• Click OK, Next, Finish and Close. Restart Outlook for the settings to take effect.
• From the Tools menu, select Address Book
• In the new Address Book window that appears, click on the Tools menu and select Options.
• Change the search order When sending mail, check names using these address lists in the following order: so that Princeton University is listed first.
• Click OK and close the Address Book window. Restart Outlook. Note: When sending an email message for the first time, click Use Default Folder.

To Search:
While composing a new message, type a person's name in the To: Field, then click the Check Names icon (which looks like a several heads with a check mark). If you prefer, use the keyboard combination of Ctrl + K.

A list of possible e-mail addresses will be shown.

How to Start Outlook showing IMAP Inbox instead of Outlook Today

• On the Tools menu, choose Options.
• Click the Other tab, and choose Advanced Options.
• Under General Settings, next to the Startup in this folder box, click Browse.
• In the Select Folder dialog box, select the IMAP Inbox folder.
• Click OK to close the Select Folder window. Click OK to close the Advanced Options window and close the Options window.